Is this you?

Executive Assistant to the COO.

Are you a highly organized and detail-oriented professional ready to take on a pivotal role in supporting our dynamic COO? We are seeking a skilled Executive Assistant to join our team and provide top-notch support to our COO while efficiently managing various administrative tasks. If you have a proactive mindset and excel at multitasking, we invite you to join our accomplished team!

About Us

We are a real estate group specializing in diverse areas of property investment! If you're passionate about the world of real estate, you've come to the right place.

Your Role

As the Executive Assistant, you'll be the mastermind behind keeping everything running smoothly for our COO. You'll dive into their bustling world, helping them organize their business (80%) and personal life (20%).

Your Responsibilities

Calendar and Schedule Management: Maintain the COO's calendar, ensuring it's well-organized and all appointments are efficiently scheduled.
Communication Expertise: Manage the COO's emails, draft polished communications, and maintain an organized filing system.
Meeting Coordination: Prepare comprehensive meeting agendas, coordinate with stakeholders, and record accurate minutes.
Operational Support: Collaborate with department heads to gather operational data and assist in tracking key performance indicators.
Personal Assistance: Support the COO with personal appointments, travel arrangements, and special projects.

Your Skills and Qualifications

Native or advanced proficiency in English and Spanish because our COO loves to communicate in both languages.
A hawk's eye for detail and a genuine love for learning new things.
Experience in creating and writing SOPs (Standard Operating Procedures) is a plus.
Basic graphic design skills because you'll sprinkle some creative magic from time to time.
Tech-savvy with Microsoft Office 365 and Asana.
You're known for your punctuality and reliability—never missing a beat.
Comfortable with handling sensitive information and maintaining confidentiality.
Personal and professional goals drive you, and you're eager to achieve greatness together.
Proven experience providing executive support, ideally at the C-level, demonstrating exceptional organizational skills.
Bachelor's degree or equivalent experience in a related field.

About You

You're seeking an opportunity to learn and grow in a C-Level Support role within the real estate field.
Proficient in written and verbal communication in both English and Spanish.
Live in Playa del Carmen.
Technologically savvy and efficient in using various tools and platforms.
Known for your can-do attitude, punctuality, and reliability in completing things on time.
A team player who can also work independently and manage multiple tasks effectively.
Motivated by personal and professional goals and committed to achieving them.
You have a proactive, can-do attitude.

Benefits

Join a fast-paced, growing team with endless learning and personal growth opportunities.
Be part of shaping and expanding our ventures in the exciting world of real estate.
Embrace a can-do, go-getter culture where your ideas and initiatives are welcomed.
A remote work option is available, giving you the flexibility to work from the comfort of your own space.
Competitive salary based on experience.
Work-life balance with a 7-hour work day, Monday through Friday.

How to Apply

Excited to join our team? Here’s is our hiring stages:

Submit your resume
Complete our application form.
Record and submit video response via Loom.
Participate in a small task to showcase your skills.
If selected, join us for a face-to-face interview.
Start your journey with us.

Please Note: Due to the high level of interest in this position, we will only contact successful candidates for the next stage of our hiring process.